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Metadata can be useful for tracking revisions, but if it is not purged from the document, anyone can view deleted information, even after the document has been converted to PDF format. Metadata can reveal anything that was contained in the file at any time, even text that was previously deleted or changed, and even if the file was re-saved. Deleting only visible data: Digital files retain embedded and hidden metadata containing revision history and other information.Covering or highlighting text: Covering redacted text with images or comments, or highlighting text with a matching color, leaves the redacted text discoverable.Changing text color: Changing the redacted text's font color to match the document's background color leaves the redacted text easily discoverable to anyone who clicks and drags over the area using a mouse.Open the redacted version of the file in a word processor to make any needed formatting changes.ĭo not use the following methods to redact information from documents, as they are insufficient:.

Close the Notepad (redacted) version of the file.

Save the Notepad file as the redacted version.

To remove all hidden data, copy all the text and paste it into Notepad.To remove the visible data from your file, run a find and replace search on all the text to be redacted replace each occurrence of matching text with the text string text-redacted.If you wish, print the document to a PDF file.Īlternatively, you can redact a Word document using the Notepad method.To remove any unnecessary hidden sensitive data, click Remove All.Inspect the document to find hidden data for instructions, see Remove hidden data and personal information by inspecting documents, presentations, or workbooks.Double-check to verify that all visible sensitive information has been removed.Use search and replace to remove all visible sensitive information.Turn off reviewing features (that is, track changes).Create a copy of the document, and work from the copy.To redact information from a Word document: Delete the un-redacted version unless it is necessary to retain it for business or legal purposes.įor details, see Removing sensitive content from PDFs in Adobe Acrobat DC.If you save the file as an optimized PDF, you can control settings such as image resolution reduction, font embedding, and so on. Remove hidden information for instructions, see Find and remove hidden content.

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Mark the sensitive information for redaction for instructions, see Search and remove text (Acrobat Pro DC).Open a copy of the original document in Adobe Acrobat.After completely cutting out or covering the text to be redacted, copy or scan the document, making sure no un-redacted sensitive personal information is visible use the resulting copy or image.Use opaque tape or paper to completely cover over the sections to be redacted.Physically cut out all the text to be redacted and dispose of the clippings using an officially approved document destruction service, such as IU Warehouse Secure Shredding Services or one of the vendors listed at Document Storage and Destruction.Before scanning a document (use either of the following methods):.To redact information from a paper document: The information in this document does not constitute legal advice.

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